Southern Pacific’s “Circular 4”

A core document of the Southern Pacific for many years was the Accounting Department’s Circular 4. I realize that isn't an informative name, but its actual title was List of Officers, Agencies Stations, Etc. It was re-issued every few years as things changed. Shown below is the cover of the one that was issued in 1952, the one relevant for my modeling year of 1953. Its size is 4-3/4 by 6-3/4 inches and it contains 214 pages.  

It’s a minor point, but its issuance by the Accounting Department fits with many other Circulars about rules, regulations and procedures of the railroad.  (I’ve written previously about Circular 39-1, Instructions to Station Agents; see: https://modelingthesp.blogspot.com/2016/11/sps-instructions-to-station-agents-part.html .)

What can we learn from a Circular 4? I might begin with an important division in the railroad organization, between what most of us think of as the “real railroad,” the Operating Department, and the other big segment, the Traffic Department. I show below pages 20 and 21, containing the last page of the Operating Dept. at top left, followed by three small departments, Purchasing, Real Estate, and Tax, and on the facing page, Traffic. Note also that these are revised pages, issued January 1, 1953, doubtless to reflect changes in officer positions.

I don’t have an SP organization chart. But I do know that a lot of what we model in fact stems from the work of the Traffic Dept. Most notable were the station agents. SP rarely combined the jobs of agent and operator, but instead almost always required one of each. An operator had to pass a Rule Book exam and be familiar with operating procedures; an agent, not at all, though of course agents came to know a lot of operating detail from being around it every day in smaller stations.

If you click on the image above to enlarge it, you’ll see that there was a Vice-President for System Freight Traffic (W.W. Hale), along with freight traffic managers, managers of such categories as perishable freight and merchandise traffic, General Freight Agents, and so on. This was a large and complex organization entirely separate from the Operating Department.

There was also a separate part of the Traffic Dept., System Passenger Traffic, again with a hierarchy of officials throughout the system, listed on later pages of Circular 4.

The majority of the book, 164 of the 214 pages, is taken up with a list of all stations. First they are listed in order by division. Shown below is the page of the Coast Division listing, page 119, that covers the Guadalupe Subdivision which is where my layout is located.  This is one of eight pages for this Division.

All stations are also all separately listed alphabetically by station name, so you don’t have to know on which division a station of interest may be located. And helpfully, if you had only the number of a station, you can look to see which division it is on, using a page like this, again choosing Coast Division: 

There are only some of the many tidbits of information in a Circular 4. I have often referred to the one shown above. I also consult a few others I own, with earlier or later dates, to see how things changed over time. Most railroads had publications like this, so they are worth hunting for, whatever your favorite prototype might be.

Tony Thompson